Privacy Policy

Effective Date: 22nd February 2025

Welcome to Debrief Accounting. At Debrief Accounting, we take your privacy seriously. As a professional accounting firm, we understand the importance of safeguarding your financial and personal information. This Privacy Policy explains how we collect, use, disclose, and protect your information when you engage with our services or visit our website www.debriefaccounting.co.uk.

Information We Collect

We may collect personal and financial information that you provide directly to us, including but not limited to:

Name
Email address
Phone number
We also automatically collect certain information when you visit our website, such as:

IP address
Browser type and version
Pages visited and time spent on our site
Device information
Cookies and tracking technologies

Lawful Basis for Processing Data

We process personal and financial data based on the following lawful bases:

Contractual Necessity – When processing is necessary for providing accounting, tax, or financial advisory services.
Legal Obligation – When we are required to process data under UK tax and financial regulations.
Legitimate Interests – When processing is necessary for our legitimate business purposes, such as fraud prevention or improving our services.

How We Use Your Information

We use the information we collect for various professional purposes, including:

Ensuring compliance with financial and legal regulations
Communicating with you regarding your financial matters
Improving our services and website
Marketing and promotional activities (if you opt-in)
Complying with legal and regulatory obligations

Sharing Your Information

We do not sell your personal information. However, we may share your information with:

HM Revenue & Customs (HMRC) and other regulatory authorities if required by law
Third-party service providers assisting in accounting operations (e.g., payroll processors, cloud accounting software providers)
Legal authorities in compliance with UK laws
Business partners with your explicit consent

International Data Transfers

If we transfer financial or personal data outside the UK, we ensure appropriate safeguards are in place, such as:

Standard Contractual Clauses approved by the UK government
Adequacy decisions for countries deemed to have strong data protection laws

Data Retention Policy

As an accounting firm, we retain financial and personal data only for as long as legally required, typically up to six years for tax and compliance purposes. Once data is no longer needed, we securely delete or anonymize it.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. You can manage your cookie preferences through your browser settings.

Data Security

We implement robust security measures, including encryption and secure servers, to protect your personal and financial information. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Your Rights and Choices

Under UK GDPR, you have the following rights:

Right to access, update, or delete your data
Right to restrict processing of your data
Right to data portability
Right to object to processing
Right to withdraw consent at any time
Rights related to automated decision-making and profiling
To exercise any of these rights, please contact us at [Your Contact Email].

Complaints & Supervisory Authority

If you believe we have violated your data protection rights, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):

ICO Website: https://ico.org.uk

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their policies.

Changes to This Privacy Policy

We may update this policy from time to time. Any changes will be posted on this page with the updated effective date.

Contact Us

If you have any questions about this Privacy Policy, please contact us at: hello@debriefaccounting.co.uk